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I treasurer for a small club and recently our staff member is off with a broken hip. We have a couple who have come in to take over the running while he is off sick.
The couple have their own business which is set up on Company House, which comes in as relief staff. They invoice us weekly and they are not VAT registered. Can I claim the VAT back or not?
Are they showing VAT on their invoices? If they’re not registered for VAT, they shouldn’t be charging it, so there would be no VAT to recover.
The other possibility, does their charge cover more than just their time? For example, are they incurring other costs relating to the running of the club and charging them on to you? If so, you need to establish who those other suppliers are technically dealing with. If the other suppliers’ invoices are issued to the couple’s company, you cannot recover any VAT. However, if the invoices have been issued to the club and the couple’s company has just paid them on your behalf, you can reclaim the VAT shown on those invoices in the same way that you would have done had you paid the supplier directly.
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